2017- 9th Annual Conway EcoFest

Exhibit Needs

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Help needed… TASKS  pre-event (ASAP) 

  • Publicity Committee: 
  • Fundraising Committee:
  • Someone to review and update our contact list ASAP
  • Co-coordinator or assistance with the Cardboard Car Derby (Formula EGP)
  • Creative people to help groups with the development of their  interactive portions
  • Creative people and artists to help design  the ECOlibrium and grounds décor (includes designing signage)
  • Artists (including muralists)
  • Carpenters (interactive exhibits; signage; six – eight Q & A Panel boards-(perhaps like  stand alone sandwich boards with many little flaps to open);
  • Teams to help line up donation items (scrap wood, blenders and screens for paper making, etc.)
  • Literacy Area (enviro. kids books to business books):
  • Need to help with the interactive Lorax and Wartville Wizard (muralists and activities)
  • Creation of a walking tour map (work with Keith Jones)
  • Find a donor for 25 lbs of songbird seed; assemble packets and staple a card with EcoFest info on it (to use in promotion leading up to event)
  • First Aid – notify emergency people in case needed; Lining up First Aid Station
  • Develop environmental math questions where they may to figure


COORDINATORS  or Co-coordinators/ assistance with the following areas:

Technology  area

  • wireless computers (maybe at each area? or in one particular tent) – allow for people to use computers to play environmental games (e.g., from the energy dept., etc.) and learn about other good internet sites for environmental educations (for ALL ages) 
  • Technology for other areas as needed (what does each area need or plan to use…must know power needs)
  • Line up Tech 
  • Transportation area: needs power point and two screens;
  • PA System for each end of the park
  • 6-8 Walkie Talkies


Energy Area:

  • Need to contact Hydro Power Plant in  NLR and come up with an interactive exhibit for it
  • Need to contact both coal and anti-coal representatives. We are looking for all sides to be represented but it must interactive to be in the ECOlibrium (balanced education area—including the economic side);
  • Need to locate real chunks of coal, bauxite and whatever other resources you can get your hands on.
  • Bio-mass and (safe) alternative energy sources need to be represented (Wind and ConwayCorp. Will be there)

Cardboard Car Derby –

  • rallying teams;
  • arriving at awards/catagories;
  • registration table-liability waivers;
  • set up course on the CHSW campus; get timers, cones, and straw bales if necessary;
  • creating the look of a Car Derby (?)
  • Coordinate the Hybrid-type Car/Truck and hopefully we can find some AG equipment, too

Food Vendors (we are trying not to do fried foods-criteria needs to be finalized); determine power/water needs;

Volunteer’s hospitality area

Environmental Health area  - organizer

Natural Resource area:  Maybe help develop a habitat area for animals in the– see George Harper  ;
Kami Marsh/Randy Romeo  (alternative, see Debbie)

FIND Jugglers and Magicians
 

TASKS:   Pre- EVENT

  • Preparing paper for the Paper cone area for food service (see Whitney) –may need to see about end rolls of newspaper for this.
  • Some one to arrange 2-3 electric carts to haul things across the street from the CHSW to Laurel Park
  • (e.g. maybe ice or ??)
  • Construction of flip panel for questions (8-12 questions per panel;  6 panels that will stand up when people when people lift small doors (to see answers) … maybe on a sandwich board type of set up??
  • Directional signs  (like Earth Day’s);  (art class?)
  • Design ECOlibrium signs with the logo partners and top two tier sponsors around the sides; prepare signs with exhibit sponsors name (and brief what they are doing to be green) and what the  name of the exhibit
  • Assistance with Cardboard Car Derby and/or Car Show (also, maybe engineers could work with the Boys and Girls club to help them create a car for the Derby-think they may be interested but won’t  know about the engineering part)
  • volunteer hospitality area
  • 6-8 water coolers for participants (line up paper cups - back-up ONLY – will encourage people use reusable cups)
  • 6-8  Walkie TalkiesTents  and necessary lighting  (we think we have but may need some backups)
  • Design  and prepare puzzle pieces (to show connections between areas); distribution to exhibitors

Many volunteers will be need  for set up and day of event tasks as well.


TASKS:  Last few days  of event

  • General Volunteers to help with each section ………
  • Exhibit liaison on the day of event; Distribute puzzle pieces
  • Assistance with set up and tear down
  • Water (cold) ;
  • Registration tables – Making sure that all necessary waivers have been signed by participants
  • 6-8 water coolers for participants (line up paper cups - back-up ONLY – will encourage people use reusable cups)
  • Tour Guides (Maybe Morning Rotary)
  • 6-8  Walkie Talkies
  • Waste/Recycling at event
  • Volunteer Hospitality table
  • Several Runners
  • Power and Water set-up
  • Marketplace exhibit
  • ECOlibrium exhibits
  • Tent set up on Wednesday
  • Technology Coordinator
  • Main Stage liaison/Entertainment/Speakers

 

 

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Contact

Conway EcoFest

conwayecofest@gmail.com

422 Conway Blvd.
Conway AR 72034

(501) 538-5878

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Click on an icon below to request or fulfill a need

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 The needs list is continuing to grow.
Please check back often or subscribe to the RSS.

Also check our Volunteer page.

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